Assistant Director, University Events Job Listing at UT Dallas in Richardson, TX (Job ID 28900)

Description

This position serves as the project manager for the annual Academic-related ceremonies, including Convocation, School Commencement Ceremonies and Faculty Investiture. This position provides event support for all University Events and other presidential and development events as needed.

Minimum Education and Experience

Bachelor's degree in related field and three plus years relevant professional experience; or any equivalent combination of education and experience.

Preferred Education and Experience

• Bachelor's Degree
• Minimum of four years of experience in event planning and coordination
• Experience in a university, education, or non-profit environment preferred
• Experience planning academic ceremonies preferred
• Familiarity with standard concepts, practices and procedures of event planning
• Excellent interpersonal skills as a team player; an active listener; at ease with a wide range of donors, University constituents, and backgrounds.Desire to work in a service-oriented environment
• Proficient in Microsoft Office, Word, Excel, and PowerPoint
• Flexible to work evenings and weekends, as needed, in support of events
• Proven abilities to handle discreet and confidential information
• Proven abilities in organizational, problem-solving, and oral and written communication skills; strong writing, editing, and proofreading skills essential
• Ability to manage multiple tasks simultaneously in a deadline-driven environment
• Ability to work both independently and as a team player

Essential Duties and Responsibilities

• Strategize with University Leadership to review and plan for annual academic-related events, including Commencement ceremonies, University Convocation, and Faculty Investiture.
• Work with the Provost's office and University Registrar to plan and produce events.
• Serve as project manager for above events. Manage all logistics for venues, vendors, and participants. Update constituents, both on and off-campus, on planning.
• Direct team of on and off-campus partners to ensure that all logistical elements are managed in a timely, efficient manner.
• Create event budgets and expense summaries and submit to Director for review.
• Provide event support for other team members' events as needed.

Additional Information

Remote Work Notice:
Hybrid remote work environment available and a UT Dallas Remote Work Agreement is required upon employment. Use of personal computer and other standard office equipment may be required. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:  

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D 
• Paid time off
• Paid Holidays 
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

  All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.   Visit https://hr.utdallas.edu/employees/benefits/ for more information.  
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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