Sr Corporate Paralegal Job Listing at Valley Bank in Morristown, NJ (Job ID 26-552)

Description

Responsibilities include but are not limited to:

• Corporate & Governance Support
  
  • Assist attorneys with corporate governance matters, including preparation of board, committee, and subsidiary materials.
  • Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
  • Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
  • Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
  • Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with
  • Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
  • Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
• Transactional & Legal Document Support
  
  • Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
  • Assist with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
  • Manage execution, filing, and distribution of legal documents.
• Research & Analysis
  
  • Conduct legal and factual research using internal and external resources.
  • Summarize findings clearly and concisely for attorney review.
  • Track regulatory and legal developments as directed.
• Legal Operations & Coordination
  
  • Coordinate with internal business partners to collect information and documentation needed for legal matters.
  • Assist with responses to internal requests, audits, and regulatory inquiries.
  • Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
  • Improve and maintain legal processes, templates, and workflows to enhance efficiency.
  • Support escheatment matters, including coordination of required filings, documentation tracking, and responses to internal information requests, in collaboration with Legal and business partners.
• Shareholder & Investor Relations Support
  
  • Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
  • Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
  • Maintain records of shareholder communications, requests, and responses.
  • Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
• Document & Matter Management
  
  • Organize, maintain, and retrieve electronic and physical legal files.
  • Ensure accurate recordkeeping and version control.
  • Support the Legal Department with matter tracking and reporting.
• General Legal Support
  
  • Support multiple attorneys simultaneously while prioritizing assignments.
  • Handle sensitive and confidential information with professionalism and discretion.
  • Perform other related duties as assigned to support the Legal Department.