Office Administrator Job Listing at Yardi Systems in Toronto, ON (Job ID CORP26327147)

Description

About the Role:

Are you the person who keeps everything running smoothly behind the scenes while creating a welcoming and productive workplace for everyone? As an Office Administrator at Yardi, you'll be the hub of our office operations, ensuring employees, visitors, and business partners have an exceptional experience every day. From coordinating meetings and events to managing office facilities, supplies, vendors, and new hire setup, you'll play a vital role in supporting a collaborative and high-performing work environment.

In this role, you'll oversee the day-to-day administrative and operational needs of the office, including conference room scheduling, workplace organization, office equipment management, visitor reception, and building maintenance coordination. You'll also support employee onboarding, workplace security, company events, special projects, and cross-functional administrative initiatives, helping to foster an engaging, efficient, and welcoming office culture that reflects Yardi's commitment to excellence.

*The position requires working in office Monday – Friday.

What You'll Do:

• Serve as the primary point of contact for day-to-day office operations, ensuring a professional, organized, and efficient workplace environment for employees and visitors.
• Coordinate administrative and operational activities, including conference room scheduling, meeting logistics, travel arrangements, correspondence, and office communications.
• Manage office facilities, supplies, and equipment by maintaining inventory, coordinating vendor services, and overseeing building maintenance and repair needs.
• Support employee and business needs by assisting with onboarding activities, special projects, company events, and cross-functional administrative initiatives.
• Maintain accurate records, process office-related documentation and expenses, and provide general clerical support to ensure smooth office operations.

Who You Are:

• High School diploma, or GED
• Three (3) to five (5) years of proven experience in an administrative role
• Computer literacy; proficiency in Microsoft Word, Outlook and data entry
• Exceptional time management skills
• Ability to take initiative and to set priorities independently
• Excellent verbal and written communications skills
• Excellent organizational skills and ability to prioritize multiple tasks
• Attention to detail and a high level of accuracy and confidentiality
• Ability to work independently or as a team player
• Ability to maintain a professional appearance and manner
• Ability to contend with a wide variety of people on various issues
• Ability to work in a busy office with constant interruptions

Ideal to Have:

• College degree preferred
• Experience with office management and procedures including working with office vendors
• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We've created a team of over 10,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

Yardi is more than just a software company – we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally, demonstrating our commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

#YardiCareers #TeamYardi #hiring

Annual Salary Range: $65,100 - $73,200 CAD

Yardi is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise if you require accommodation at any stage of the recruitment process.

All submissions for open positions should be received through Yardi's applicant portal, accessed from Yardi's corporate website.

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This posting is for an existing vacancy.