Office Manager Job Listing at Yardi Systems in Kraków, Lesser Poland Voivodeship (Job ID CORP26226966)

Description

Yardi is seeking an experienced Office Manager who thrives in a modern, people-first workplace. This role isn't about managing a team—it's about creating an exceptional employee experience while keeping office operations running smoothly behind the scenes.

The role is on a part-time basis (28-32 hours/week).

As the heartbeat of the office, you'll serve as the primary point of contact for day-to-day office and HR operations while also acting as a local Culture Champion. You'll help foster connection, plan engaging employee events, and ensure the office is organized, welcoming, and ready to support our teams and leadership.

If you love building structure and sparking culture, enjoy balancing details with big-picture thinking, and want to make a real impact on how employees experience work every day - this role was built for you.

What you will do:

Office Management

• Oversee daily office operations, facilities, and workplace services to ensure a safe, welcoming and well-maintained working environment.
• Manage office vendors, service contracts, supplies, equipment, building access, and facilities-related projects. Negotiate pricing and terms with suppliers to optimize cost-effectiveness.
• Manage office supplies, inventory, and orders, ensuring optimal stock levels. Coordinate office technology, workplace resources, repairs, maintenance, and security systems in partnership with IT, building management, and external providers.
• Organize company events, meetings, and conferences, both on-site and off-site. Arrange logistics for catering, transportation, and accommodation when necessary.
• Monitor office budgets and expenses, process invoices, and support operational finance/accounting requests.

HR Administration

• Coordinate end-to-end onboarding and offboarding activities, including employment documentation, workplace setup, orientation, and exit processes.
• Administer employee records, contracts, amendments, leave management, and other HR documentation while maintaining data accuracy and confidentiality.
• Support local payroll and benefits administration, acting as the primary liaison with external payroll and HR service/benefits providers.
• Serve as the first point of contact for HR and workplace inquiries, ensuring a positive employee experience.
• Monitor compliance with Polish labor law, company policies, and HR procedures, escalating risks and supporting employee engagement initiatives and workplace programs.

What you need to have

• College degree with experience commensurate with job requirements.
• 4+ years Office Management experience or similar role at small to large, multi-locations in an international corporate environment.
• Experience working with multiple vendors and managing cross-functional and muti-cultural teams.
• Experience building and managing teams and designing and implementing effective processes and procedures relating to office and HR administration.
• Good understanding of Polish labor law and employment practices.
• Experience coordinating payroll and benefits administration.

Required skills & qualifications

• Excellent organizational and leadership skills
• Fluent Polish and English language skills, both written and verbal.
• Good analytical/critical thinking
• Strong attention to detail and commitment to accuracy
• Ability to comprehend, analyze, and interpret the most complex business documents
• High responsiveness with proven client-centered commitment and focus
• Enthusiastic can-do attitude with an ability to marshal buy-in from others to promote positive change while working in a highly team-oriented environment
• Proven ability to meet critical deadlines and prioritize multiple tasks in a fast-paced environment
• Proficiency in MS Office Suite, Word, Excel, and Outlook.
• Work Arrangement: Hybrid; regular presence in the Kraków office required, typically an average of 2-3 days per week.

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We've created a team of over 9,000 employees in over 40 locations around the globe dedicated to making great real estate software products. We offer a dynamic work environment, comprehensive training programs, and abundant opportunities for career growth.

Discover the Yardi Difference:

Yardi is more than just a software company – we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally, demonstrating our commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

Join our exceptional team of ATAMs and embark on a rewarding journey where you can make a significant impact on the real estate industry. Apply now!

• #LI-Hybrid